What is Google Workspace?
Google Workspace is an all-in-one cloud-based workspace for professional teams, keeping you connected with your employees, making collaboration easy, allowing you to safely store and save data and to manage your work from anywhere, anytime. It was developed and upgraded from the former G-Suite, and includes a full set of applications, including Gmail, Drive, Meet, Chat, Docs, Sheets and Slides.
The Top 5 Benefits:
- Connection: make decisions faster, face to face
- Collaboration: meet and share in real-time
- Accessibility: store and share files in the cloud
- Security: manage access to data and secure devices
- Scalability: adjust your package depending on your needs
What are the advantages of using Google Workspace? Isn’t it the same as using the free version of Gmail?
Google Workspace essentially gives your company greater control and more advanced features and programs to make your teams operate faster and collaborate more effectively. This is particularly helpful for hybrid and remote work environments. With Google Workspace you can:
- collaborate with your team in real-time
- get access anytime, anywhere
- make use of much larger data storage volumes
- integrate Google Workspace with CRM and other third-party apps
- manage your business from the Admin Console
- get enterprise-grade security with Endpoint Management
- keep business data safe with Google Vault
- choose from various packages to suit your company’s requirements (storage, security, number of users etc.)
- as you grow your online storage space can be adjusted to meet your demands
What features do I get with Google Workspace?
Google Workspace includes the following:
Gmail: With Google Workspace, you get all the benefits of Gmail, but branded with your company’s domain name. For employees, it means a familiar user experience to consumer Gmail.
Employers can control and secure the mail, without needing to maintain an email server, and easily add or remove users as the business grows. Also, each user can have up to 30 alias accounts.
Calendar: The Integrated online calendars are shareable and integrate seamlessly with Gmail, Drive, Contacts and Meet. You can schedule events quickly by checking co-workers’ availability. Individuals can also decide whether to share calendars so people see full event details or just if you are available.
Docs: A word processing tool to create and edit text documents directly in your browser. Various individuals can work on a document at the same time, and every change is saved automatically. You can work together with other staff members or even people outside your company. See what others are typing and discuss the project through built-in chat.
Sheets: Google’s collaborative, secure spreadsheets are compatible with external systems, such as Microsoft Office. Whether you’re planning a function or sharing financial figures, Sheets makes it effortless for teams to work together. You can add collaborators to projects, see changes as they occur, get notifications for edits that happen while you’re gone, and chat with colleagues in the same document.
Slides: A great tool for creating and editing professional presentations in your browser. Multiple people can work at the same time so everyone always has the latest version. Work on a single presentation online with your colleagues or external contacts. You can control who gets permission to edit, view or comment.
Forms: Ideal for setting up custom forms for surveys and questionnaires. You can collect the responses in a spreadsheet and analyse data directly in Google Sheets. Multiple question types can be used and drag-and-dropped to reorder them.
Meet: Quality, secure video meetings for your business. Keep your team connected with superior video conferencing built on Google’s stable global infrastructure. Meet video meetings are encrypted in transit and built-in protection measures keep your meetings safe. Meet makes joining a video call at work stress-free. Just set up a meeting and share a link with one or multiple people.
Chat: From direct messages to group conversations, Google Chat helps teams collaborate securely and efficiently from anywhere. Chat is integrated into various other features on Workspace meaning you can keep track of all your work communications in the relevant place.
Safe storage: Google Vault lets you save important data for as long as you need it, even from suspended accounts. This helps to keep all your company data safe and protected, even if devices are lost/ stolen or employees leave the company. Universal search makes it easy to find relevant files in your data, and content can be printed if needed. You can safely control who can and cannot access your data.
How do I get started?
If you’re looking for an online application suite to help your business take the next step, Google Workspace is the perfect solution. As a Google Partner, we can help you set up licences, migrate your current data, and provide great after-sales support. If you already have a business domain name we can set up the number of users you need and either help you migrate your current email or set up a new user on your devices. Simply contact us to get started.